How to make report card writing easier by starting today

report cards
Nicole at Apple Tree Resources
How to make report card writing easier by starting today

If you dread the stress of writing report card comments - why does it have to be so daunting!? - I'm here to help! In this episode, I share some of my tried and true tips for making report card writing easier. Tune in to get started today.


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Hey there, fellow educators and all-around amazing humans! Welcome back to another episode of Let's Chat Teaching. Today, let's dive into a topic that's near and dear to every teacher's heart – report card writing.

Now, let's be real for a moment. Report card writing isn't exactly everyone's favorite task. I mean, who looks forward to spending hours staring at a computer screen, trying to distill months of learning and growth into a few concise comments and grades? And let's not even get started on the anxiety that comes with knowing some parents might not be thrilled with the grades their kids earned.

But fear not, my fellow teachers! While we can't control how parents react to report cards, there are definitely some things we can do to make the process a little less daunting. And today, I'm going to share with you a game-changing tip that transformed my report card writing experience.

But before we get into that, let's talk about a little thing called language. As teachers, we don't just "give" grades – our students earn them. It's important to shift the focus from "Why did you give this grade?" to "Why did my student earn this grade?" This simple change in language helps everyone understand that grades are based on clear criteria and standards, not just whimsical decisions made by teachers.

Now, onto the tip that revolutionized my report card writing routine – preparation. Instead of waiting until the last minute to tackle report cards, I started preparing for them throughout the semester. Here's how it works:

Step 1: Create a document listing the learning standards or core competencies for the semester. This could be done using a Word document or any other platform you prefer.

Step 2: Throughout the semester, jot down quick notes or comments for each student whenever they demonstrate exemplary work or growth. These could be as simple as "Alex participated well in class discussions" or "Janine showed great improvement in her writing skills."

Step 3: As the end of the semester approaches, craft a brief paragraph summarizing the key learning outcomes covered in class. This paragraph can then be customized for each student by adding their individual comments.

Step 4: When it's time to write report cards, simply copy and paste the pre-written paragraphs for each student, along with their personalized comments. Add the final grade, and you're good to go!

By preparing in this way, report card writing becomes a much smoother and less stressful process. Plus, it ensures that each student receives personalized feedback that reflects their individual progress and achievements.

Now, I know what you're thinking – "But Nicole, what about the treats?" Ah yes, the treats. I'll admit, I have a bit of a guilty pleasure when it comes to report card writing – a refreshing Coca-Cola to keep me company during those long writing sessions. Hey, we all have our little rituals, right?

So, there you have it – my secret to making report card writing a breeze. Start preparing early, use clear language, and don't forget to treat yourself along the way. Trust me, your future self will thank you for it.

Well, that's all for today, folks. I hope you found this episode helpful, and maybe even a little bit inspiring. Until next time, keep being awesome, keep inspiring those young minds, and remember – you've got this!

If you're interested in grabbing a free set of activities to use with any story, head over to

Thanks for hanging out with me today, and I'll see you next time!



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